Learn. Organize. Create.

Super-organized people are not born that way, as humans, we have to cultivate healthy habits, which help us stay organized.

So even if you think you are a very disorganized person, you can learn to be organized with iStratus. By jotting things down, ditching the unnecessary and systematizing things that matter, you will become an organized person as long as habits are put into practice.

In this article, we’ll address some essential habits for organizing your life more effectively with iStratus.

Lists Are Your Best Friend

We all know someone that remembers every birthday and anniversary. It’s not magic, more often than not dates are noted somewhere. Trying to remember things will not help you stay organized. Making a list of things stimulates our working memory. Recording important things via iStratus becomes a way of remembering, itemizing externally, and it’s much more permanent. 

Life doesn’t need to be complicated and stressful by retaining content in your head. iStratus can support lists for everything: shopping lists, holiday wish lists, and important dates like meetings and birthdays. Having that visual helps us remember far more effectively.

Stick to Schedules and Deadlines

Organized people don’t waste time. Keeping things organized goes hand-in-hand with staying productive. Stick to schedules for the day and week. It’s essential to make deadlines and set goals, and most importantly, stick to them!

Similarly, living a cluttered lifestyle inhibits the time or space you have to meet your deadlines or achieve your goals.

The objective of the iStratus calendar is there to help you keep track of those deadlines, leaving more time for the things you love. 

Do yourself a favor think about things you want to achieve this year and record what you need to do to achieve them. This sets the ball rolling. It’s a positive. Life is short; we’ve also got to do what matters to us most. 

Avoid Procrastination Now

Speaking of what matters most, the longer we wait to undertake something the more difficult it becomes to achieve it. In some way, we all want less stress and fewer demands in our lives. Being organized helps to combat this. Investing the effort to finalize tasks as soon as possible will take the weight off of your shoulders. Consider the steps you need to take and tick them off that iStratus checklist. If you can get something finished right now, then go do it!

De-clutter Your Spaces Regularly

Find time to organize your spaces regularly, including your electronic ones! Highly organized people make sure they find time every week to clear things. Ultimately, this helps us to breathe. It is not new news, staying organized doesn’t happen on its own. Set those alarmed reminders in iStratus to continuously and consistently uphold structure.

Have you ever felt like you don’t have the space you need? 

Convert to an electronic application like iStratus rather than being mountains of physical paper. This way, files can be effortlessly tailored to suit your needs. They also become transferrable, portable, and best, you avoid the paper overload, which can feel suffocating to our spaces.

Everything Requires a Home

Maintaining an organized life means keeping things in specified places. Organized people keep order through color-coding or filing. Whether it’s electronically or physically, be creative, yet structured about finding places for things utilizing a system that works for you.

Delegate Responsibilities Equitability 

An organized life is one not overfilled with responsibilities, meetings, and deadlines. In truth, these responsibilities are lessened, because they have slowly organized out through reasonable delegation. In this regard, there are two things we recommend for achieving this effective change:

  • Check out your to-do list or create one. 
  • Choose one task that you can remove or allocate with help of someone else within equitable limits. 

Can you already feel the stress immediately falling away at just the thought of this? Taking small steps today, plants seeds of change for the future.

“The great French Marshall Lyautey once asked his gardener to plant a tree. The gardener objected that the tree was slow-growing and would not reach maturity for 100 years. The Marshall replied, ‘In that case, there is no time to lose; plant it this afternoon!’”

~ John F. Kennedy

Focus On Systemizing and Create Peace

Invest a little effort. Well, make that a lot, when necessary. Upon effective delegation of responsibilities and scheduling, systematizing our priorities becomes easier to focus upon.

Staying organized is not a breeze. It requires commitment, recognizing that it all will pay dividends for long-term benefit later.

Sometimes you might feel like giving up, it seems tough and understandably so. But remember, what you are investing in is learning, organizing, and creating change in ways that are meaningful to you. Let’s go for it.

Live life and roll well with iStratus.

What Day Is It?

Forget Monday-itis, we have seemingly evolved into “days-itis”, of who-knows-what Thursday of the week, or month it is. 

Yes, we will dub what we will call the “Covid-19 Effect” which has taken hold of our lives. Between the masks and social distancing, it has become a fight to even remember life before the Pandemic, let alone what day it is. 

And like to many, you are probably finding yourself immersed in the struggle of staying focused. This “temporary” work-from-home experiment that began with high hopes of seamlessly regulating both your employment responsibilities and your downtime ambitions has blurred lines. By being at home you are simply continually distracted and disrupted by everything.

You are not alone.

The logistics of finding a silent, and comfortable space, for the perfect focus and carving chunks of time out to concentrate solely on your work, is next to impossible. 

We want to provide reassurance that the idea of working productively is a specifically learned art of juggling, as opposed to a formulated scientific theory, that runs like a tight ship.

We’re here to support that.

We know that sometimes, productivity feels like it is going out the window. The truth is, the “norm” of what we knew has evaporated. Yes, we are experiencing what some may call the “personal disconnect.” However, all is not lost.

Together, let’s look at multiple ways to maintain focus and lessen those remote-working distractions, and hopefully, this will help you feel like you have some direction and peace of mind.

You Can’t Control Everything

Carpe diem, live and let live, or whatever philosophy it is that you choose. While clichés might appear to be extracted directly from a self-help book – it applies directly to effective time management skills just as much releasing the emotional baggage that we hold within.

It’s common sense, the more you try to gain control over situations that are completely out of your grasp of control, the more stress and pressure you will feel.

Our minds will naturally seek out distractions, rather than address the root of these feelings. Hours later you find yourself wondering how you ended up so off task for what accumulates into hours.

Goals are not achieved like this. iStratus, recommends setting yourself personal deadlines. Place reminders and on your calendar and stick with it step by step. By letting go of external factors you can’t control, you will open up to a feeling of freedom.

Schedules Matter 

Being free means prioritizing. Clearly attributing chunks of time for tasks is one easy way to limit distractions. 

If you break up your day into defined blocks of time, One, two, or 3 hour increments, you’re less likely to get distracted.

Balance is everything; so create a mix of both work and social interactions to break the monotony and potential distraction. Perhaps check your emails or take 5 to call Mom.

Brain Gym

Rev up your internal engine, before getting started on your to-do list.

Have that cup of coffee, read a few articles from your favorite magazine, or send a few texts, to allow your brain to warm up a bit before “hitting the hard yards.” This way, you will feel more motivated to start your tasks and less tempted by distractions.

Set Boundaries

Do external forces—often dictate your schedule? 

Develop strict boundaries for yourself when working from home, guard time when you’re “on the clock.”

Consider the times when you are usually most productive. Save intense work periods for when you tend to feel at your best. Don’t forget to mark off your objectives from your iStratus checklist as you achieve them too.

Triggers?

Ok, we all have weaknesses and are aware of things that cause us stress.

Time wasting is a big one. The guilt associated with that catches up. Thus, a purposeful amount of space to breathe will prevent you from falling down a rabbit hole of Facebook pointlessness instead.

Multitasking Zone

As mentioned earlier, there are a thousand and one distractions, in the four walls of the home – a load of dishes from the dishwasher to the foghorn of Netflix calling, or that buzz of our devices with exciting notifications. 

We’re in for a ride of distractions. People who commonly multitask are not, as assumed, short on attention spans. It is more about prioritizing. Make sure you pinpoint the important tasks and try to address them before the day is over. And breathe.

Body Talk 

We all hit walls. When your brain has reached its limit and your body feels much less energetic, listen. Know when you’re no longer able to focus. Stop. Pay attention. Wind down. Your body needs time to reset. Take the time to decompress to be more productive long term

Remember, stay focused; you’re not alone with the “days-itis.”

Live life and roll well with iStratus.

Skills for Successful Leadership

Time management, scheduling, prioritizing those to-do and DON’T lists, for project supervision, are all critical elements to organizational skills that require consistent communication, multi-tasking, flexibility and adaptability. 

Failing to organize effectively may lead to chaos or, at least, an increase in your stress levels. 

Yes, strong organizational skills are central to being an intelligent and inspirational leader.

Truthfully, it will hardly be inspiring if they see you as disorganized and losing the plot due to it.

So, what are the best organizational skills for successful leadership and how can you best develop them using iStratus? 

In this article, we’ll explore some major organizational elements that every leader needs to know to create a calm environment for productivity in their professional lives and hopefully, reduced stress.

Are you ready? If you’re disorganized, applying these skills using iStratus will change your life! 

Project Management

Are you in control of everything you need to focus on to effectively undertake your job? 

Is the correct information always at your fingertips? 

Do you have a clear plan of action every day?

Or does your desk appear to be a bombsite while you’re drowning in emails?

That’s a lot of questions right? 

These are the things you need to be asking yourself regularly if you’re always seemingly in danger of missing a deadline, in a rush and if quite frankly – it’s like winning the lottery having clean undergarments, let alone, clothes pressed for work in the morning!

Bottom line: Your ability to organize yourself not only has a critical impact on your professional success but there’s a knock-on effect upon your team members too.

As a leader, you’ll likely manage projects while simultaneously managing your team. You don’t need to be a ‘Manager’ to handle tasks, however, you do require certain skills to ensure organizational success. 

You can effectively use iStratus to manage timelines and deadlines on the in-built calendar for external clients and internal responsibilities within the workplace. 

iStratus technology allows you to share files and schedules, ensuring clear communication, whether it be meeting in person, setting those reminders for sending emails, or setting Zoom calls and instant messaging when preferred. 

Negotiation and risk management are also valued skills. Record risks, predict possible issues that may arise, and have solutions at hand in your iStratus notes file, in case a hitch does arise.

Multi-Tasking At its Best

Most of us multitask constantly without a second thought, be it: writing an email and answering questions, while checking a text and watching TV or listening to music, and so forth.

The ability to juggle multiple tasks and complete all of them efficiently and effectively in the workplace is key to successful leadership.

Quality Communication

While managing projects, you’ll be responsible for communicating with others who are directly involved in the project either internally or externally, which is where consistent and clear communication has an impact. If messages are misunderstood, tasks can become unorganized, and assignments can get messy.

The ease of sharing features in iStratus means that everyone is on the same page! Phew!

And employees should feel comfortable discussing trials and victories, so they know exactly what works and what requires improvement for the overall success of the corporation. 

Providing an “open-door policy” will minimize intimidation and contribute to positive workplace culture. They’re more likely to accept feedback and constructive criticism when they’re able to discuss situations with you. This is essential for anyone’s happiness, which of course, likely keeps the organization, organized!

“Leadership is based on inspiration, not domination; on cooperation, not intimidation.”
~ William Arthur Wood

4 Visible Habits of Organized People

The more you can live and work in an organized way – the faster you’ll change your organizational habits for the better. 

iStratus suggests, four everyday strategies worth considering:

  1. Use our calendar. If you record things across various applications, it becomes inevitably difficult to effectively coordinate everything. Instead, if you record it all digitally, you’ll find that the technology can pull everything together for you.
  2. Schedule smaller tasks. If a task requires action beforehand (like grabbing coffees for the staff meeting), schedule those into your agenda also. Missing what might appear as a minor thing can have larger knock-on effects upon everything else.
  3. Celebrate the small wins. If you “check off” multiple things on your To-Do List, take a break. Have a cup of coffee, or allow yourself some free time to check your favorite foodie blog.
  4. Place value on your time. Having a chaotic home life will bring its own set of issues. Whether prioritizing your professional tasks for the week or coordinating family commitments, consider how to make every second count. 
Live life and roll well with iStratus.

Time Management For Teens

If you have been at loggerheads with your teen’s mood and coinciding words like: “Just stop nagging Me!” “You don’t understand”! Or “Mom! We’re going to be late! We need to go!” You’ve no doubt witnessed your teen unravel under the stress of “time management and anxiety” in action.

Our world these days is over-stimulating, and finalizing assignments involves coordination between the rational processes and emotional needs that play on our minds. For the teenager’s brain, time management is even more difficult. Executive functioning which trains the brain to plan, organize, and execute tasks in a timely manner is neurological activity, intertwined and complicated with an emotional response — Hi there, anxiety! 

When it comes to juggling everything, it’s rough. If you have conflicts with your teen concerning time – before leaping in to rescue them from overwhelming feelings, psychological studies recommend, validating their underlying anxieties. 

More often than not, the reasons for time challenges are associated with tackling emotions. Research shows that identifying feelings and implementing easily accessible time management strategies helps teens’ deal with worries. 

Addressing Time Management with iStratus

We all exhibit an inner procrastinator at times. We can easily fall into mastering the art of dreading something or avoiding tasks until it becomes too much to bear. If your teen evades things, they probably want to avoid failure.

While they’re fully aware of their avoidance, they may not realize its intrinsic protection from painful feelings. The mere thought of study the night before an exam, or not being seated before the bell rings brings anxiety.

Using iStratus as an Academic Planner each day can help your teen visualize what’s ahead so they can plan and manage what they’re required to do; and when they will have the time to do it. In other words, they see the whole picture; your teen has their day mapped out.

You can easily create a list of timeslots in iStratus with the Checklist feature, so that daily scheduling is clear for “ticking off.” For example: 

🗹   Timetable: Wednesday, 5/5/21

  •    Morning Homeroom @ 8:40 – 9:00 am

🗹    English @ 9:05 – 9:55 am

  • Math @ 10:05 – 10:50 am

🗹 Lunch @ 11:00 – 11:45 am

🗹 Social Studies (S.S.) @ 12:05 – 12:50 pm

🗹 Study Period @ 1:00 -1:45 pm

🗹    Recess @ 1:50 – 2:05 pm

🗹 Visual Arts @ 2:10- 2:50 pm

  •    Afternoon Homeroom @ 2:55 – 3:20 pm
  •    Finish Homework 4 S.S. & Math @ 4:15 – 5:15 pm
  •    Prepare gear for Tennis Practice tomorrow afternoon

Shifting Time Management Anxiety

Does your teen underestimate how long tasks will take and then feel surprised by the overwhelm they experience? 

Do you hear statements like: “It wasn’t meant to take this long!” 

Your teen can adapt Stratus to:

  • Avoid spending too much time working on projects until they’re “perfect”. If they have a hard time knowing when a task is complete, checking something off within a deadline helps.
  • Finish things with a clear goal in mind, so they avoid feeling powerless, victimized by their to-do lists.
  • Calendar multiple events with reminders. 
  • Highlight after-school and weekend commitments. The ‘POST IT’ Note feature comes in handy for this.

Visual appeal is important for motivation and engagement too. Your teen can jazz up their Checklists with custom color themes and emojis.

All options are easily duplicated and edited. iStratus is a support tool that helps combat feeling overwhelmed. Everyone is different, keep it simple and use what works.

Teens rely heavily on the approval of others to feel good about themselves. They often lack trust in their ability to complete tasks, when there’s a lot on their plate. 

It’s a struggle with their internal gauge that indicates to them what is manageable and what’s too much. “So long as you’ve tried your best that’s Good Enough” is not part of their vocabulary. Realistically, the words: “more,” “better,” and “improve” are. 

Thus, for a plan to truly be effective, teens require a system, which displays their ENTIRE week at a glance. Akin to adults, it also helps teens to set goals: “What are their main ones? Nonjudgmentally naming them, will help navigate and apply the strategies that iStratus hopes to encourage.

“Learn the art of patience. Apply discipline to your thoughts when they become anxious over the outcome of a goal. Impatience breeds anxiety, fear, discouragement, and failure. Patience creates confidence, decisiveness, and a rational outlook, which eventually leads to success.”

~ Brian Adams

Awareness and persistence are everything. Driven by fear, teens will attempt to avert criticism by poking holes in their own assignments before anyone else does. Being over-prepared with iStratus is a way for them to feel in control with increased confidence for managing their anxiety. 

Together, we can time things right.

Live life and roll well with iStratus.