Organize. Transform. Standout. 

If you’re not an inherently organized person, iStratus is here to help you apply critical organizational skills daily that will be transformative to your career. We want you to stand out and separate from the pack. Read on to discover five key strategies that will improve your organizational skills within the workplace.

Planning

Plan for accomplishment. Thinking as far ahead and establishing a thoughtful plan of attack allows for the value-added organization each day. Be proactive! The easiest way to be productive for the day is to plan and prepare, for it.

Being an efficient planner entails utilizing lists. 

Use iStratus to make a list of all the tasks you must cover each day. This will ensure:

  • Fewer tasks are forgotten
  • You experience the satisfaction of checking things off from your to-do list throughout the day.
  • You have a concrete way to keep track of the tasks for completion.
  • You will potentially stay motivate to commit and there will be a feeling of satisfaction and accomplishment from finalizing tasks.

Regardless of which list or calendar method you use on iStratus, the application of a list will help you focus and structure your day.

Time Management

Begin by viewing your time as valuable. Life will pull you in different directions at times; feeling like you’ll never get atop your job. However, effective time management will allow you to address those moments of havoc with added intention and intelligence. We can view interruptions as a minor annoyance as opposed to something, which controls your day.

Everybody has a certain time of the day when they are most productive – if you function better early in the morning, consider that your prime time use iStratus to highlight and schedule your most demanding and challenging work during this time. Try to coordinate your prime time with others to minimize unnecessary and avoidable interruptions. 

Typically significant time is wasted dealing with interruptions during the workday. From emails to those constant “dings” that occur on our mobile phones and those distractions steal valuable time. Focusing on key tasks noted on your iStratus calendar in time blocks will help you track your day effectively.

Schedule. Schedule. Schedule

The scheduling strategy goes hand in hand with creating checklists. While you are creating “To-Dos” or Checklists of tasks and projects, align it all with a schedule. Give each task a designated timeframe in which to accomplish it. That way, you can ensure deadlines are met and nothing is left undone or by the wayside. 

Be generous and allow some flexibility with your time estimates for each task or project. The schedule must be realistic. Try not to compile a list and schedule that results in feeling low and unaccomplished because you “failed to meet” your own presets for work.

Appreciate your calendar with an eye upon the bigger, wider picture. Sometimes it’s important to focus on what’s happening today, for today, and then deal with tomorrow, tomorrow. Following this to take a few steps ahead at once towards a broader view will help you thrive.

Kick Goals

Nothing feels better than setting a goal and smashing it. Go for fulfillment. It’s a genuine energy boost!

Set daily, weekly, monthly, quarterly, and yearly goals for yourself. Prioritize both smaller and larger goals to stay motivated and disciplined to finalize tasks.

Remember flexibility is key. Adding new goals to your agenda in iStratus throughout the year or adjusting an existing goal is perfectly okay. Life is unpredictable, thus it’s important be open and willing to redirect the course as required. This doesn’t equate to failure. Sometimes, there is simply a need to pivot to keep moving forward. Moving forward is what counts.

You are in charge of your organizational domain.  Arrange your digital workspace into folders within iStratus for maximum efficiency. Anyone can diminish the time and effort it takes to accomplish tasks. 

Storing your files digitally with iStratus is designed to organize them in such a way so that everything you require is stored adequately and named appropriately. This will save time looking for those “lost” files. Create a master document of all your files to save time in the long run. 

Ultimately, we recognize that life is not a checklist, to rule your world. We do, believe in allowing the process to flow. We say that organizational skills are crucial for success and increasing your productivity so that you can breathe and focus on those things that matter to you most.

We hope these tips assist in helping you – Organize and transform your daily routine to stand out amongst “the crowd.”

“We do not need magic to transform our world. We carry all the power we need inside ourselves already. We have the power to imagine better.”

~ J. K. Rowling

Live life and roll well with iStratus.

Your Attention is Valued: Eliminate Information Overload

The world’s technology revolution and information overload explosion have placed our daily attention under siege of sorts. On a given day we absorb more than quadruple the information than we ever did four decades ago. Information, thanks to the virtual world, is merely a few finger taps away.

Our brains, as governed by Darwin’s theory of biological evolution — advances gradually. Thus, our “attention intelligence” must effectively join the race to maintain productivity across the board.

Attention Intelligence? Really?

Yes. Really. With so much bombardment of information we all require some strategies to boost attention spans. It is no surprise that rapid change can become overwhelming. If you feel this way, right now – you’re not flying solo there.  First and foremost we need to de-clutter the mind to improve brain functionality or circuitry and ultimately boot productivity more successfully.

Knowing When to Switch Thinking Up or Off

The operating principle behind this idea is to enhance self-awareness to lead to greater productivity.

This is where we must address tasks that benefit from sustained concentration. These are things that typically involve, step-by-step problem solving, gathering and analyzing information (for example, organizing weekly schedules, expenses, To-Do Lists, and so forth). 

When we have been problem-solving for a meaningful period and our tight focused attention begins to feel counterproductive, as evidenced by lethargy, wavering concentration, and feeling stuck in gridlock.

To combat such things we believe that reducing distractions is key.

You can efficiently use iStratus to build a routine that capitalizes on reward circuitry within the brain. In short: By addressing goals, tasks, and checklists, one element at a time, we come to feel some sense of relief and fewer overloads.

Free Up Attention: Unload Info to Reduce Stress

Every day we have countless things to keep track of, that anytime we can dependably unload any of it, we free up our attention. If parts of the mind are preoccupied with our ‘To Do’ lists, we’re unable to fully engage in problem-solving or relax. We often unload by creating a contact list on our phones or recording our passwords. So we already acknowledge there are benefits to such “downloading”. 

Numerous studies associated with productivity, indicate we should be embracing as many opportunities as possible to unload stored information. Over decades, our brain circuitry has transitioned more towards being vigilant and constantly “pinging” reminders of our endless responsibilities and commitments. Ultimately, we are stuck with minds that are compelled to churn over such responsibilities – to what neuroscientists refer to as “rehearsal loops”.

Now more than ever, we recommend that besides unloading a trusted person, we also need to utilize an operational App or system such as ours to “mind sweep” and prioritize responsibilities and open up our capacity for responsiveness (and gain some much-needed sleep)!

You’ve no doubt heard of the “mind-sweeping” technique which is intended to capture all the tasks, responsibilities, commitments and those “should dos” that interject into our minds daily. Essentially it is all “the stuff” we feel obligated to complete.

  • The first step towards progress is to identify and list as many of these items in iStratus so that information is readily available.
  • The second step is to add new items that pop up (your can voice record them on your phone and transfer these across to iStratus).

By doing so, these items are “downloaded” onto a trusted external system, which can be reviewed periodically. In turn, we also “down the volume” on those rehearsal loops, become more relaxed, and have more capacity to focus on tasks at hand and the things we love.

As You Know, Prioritizing Is Meaningful. 

To de-clutter our minds, we also need to cultivate the habit of putting these tasks on a daily calendar. And any business that can be in the electronic trash upon reflection, 

De-clutter our attention and working memory and transfer some of those worries into our worlds. 

And as we noted in some of our previous articles: Sleep! – Don’t forget to catch a good night’s sleep, the most significant booster of productivity!

If you wish to save your mental energy for the important stuff to increase productivity, we recommend adopting the ‘good enough’ principle, with the unimportant stuff. President Obama knew what he was doing by limiting his wardrobe, depending on his schedule. This gives our attention spans space for more essential objectives.

With so many choices at our disposal, we can often feel that is our fault for not applying the best one.

However, with all the research on focus and excellence, consider it another reason to “dump” unnecessary information. It’s not as complicated as it seems. 

Why not use iStratus today, to help kick a new direction, preserve your time and cerebral energy for invaluable productivity? Start the change. Leap. Unload. Redirect your attention – 

Live life and roll well with iStratus.

Learn. Organize. Create.

Super-organized people are not born that way, as humans, we have to cultivate healthy habits, which help us stay organized.

So even if you think you are a very disorganized person, you can learn to be organized with iStratus. By jotting things down, ditching the unnecessary and systematizing things that matter, you will become an organized person as long as habits are put into practice.

In this article, we’ll address some essential habits for organizing your life more effectively with iStratus.

Lists Are Your Best Friend

We all know someone that remembers every birthday and anniversary. It’s not magic, more often than not dates are noted somewhere. Trying to remember things will not help you stay organized. Making a list of things stimulates our working memory. Recording important things via iStratus becomes a way of remembering, itemizing externally, and it’s much more permanent. 

Life doesn’t need to be complicated and stressful by retaining content in your head. iStratus can support lists for everything: shopping lists, holiday wish lists, and important dates like meetings and birthdays. Having that visual helps us remember far more effectively.

Stick to Schedules and Deadlines

Organized people don’t waste time. Keeping things organized goes hand-in-hand with staying productive. Stick to schedules for the day and week. It’s essential to make deadlines and set goals, and most importantly, stick to them!

Similarly, living a cluttered lifestyle inhibits the time or space you have to meet your deadlines or achieve your goals.

The objective of the iStratus calendar is there to help you keep track of those deadlines, leaving more time for the things you love. 

Do yourself a favor think about things you want to achieve this year and record what you need to do to achieve them. This sets the ball rolling. It’s a positive. Life is short; we’ve also got to do what matters to us most. 

Avoid Procrastination Now

Speaking of what matters most, the longer we wait to undertake something the more difficult it becomes to achieve it. In some way, we all want less stress and fewer demands in our lives. Being organized helps to combat this. Investing the effort to finalize tasks as soon as possible will take the weight off of your shoulders. Consider the steps you need to take and tick them off that iStratus checklist. If you can get something finished right now, then go do it!

De-clutter Your Spaces Regularly

Find time to organize your spaces regularly, including your electronic ones! Highly organized people make sure they find time every week to clear things. Ultimately, this helps us to breathe. It is not new news, staying organized doesn’t happen on its own. Set those alarmed reminders in iStratus to continuously and consistently uphold structure.

Have you ever felt like you don’t have the space you need? 

Convert to an electronic application like iStratus rather than being mountains of physical paper. This way, files can be effortlessly tailored to suit your needs. They also become transferrable, portable, and best, you avoid the paper overload, which can feel suffocating to our spaces.

Everything Requires a Home

Maintaining an organized life means keeping things in specified places. Organized people keep order through color-coding or filing. Whether it’s electronically or physically, be creative, yet structured about finding places for things utilizing a system that works for you.

Delegate Responsibilities Equitability 

An organized life is one not overfilled with responsibilities, meetings, and deadlines. In truth, these responsibilities are lessened, because they have slowly organized out through reasonable delegation. In this regard, there are two things we recommend for achieving this effective change:

  • Check out your to-do list or create one. 
  • Choose one task that you can remove or allocate with help of someone else within equitable limits. 

Can you already feel the stress immediately falling away at just the thought of this? Taking small steps today, plants seeds of change for the future.

“The great French Marshall Lyautey once asked his gardener to plant a tree. The gardener objected that the tree was slow-growing and would not reach maturity for 100 years. The Marshall replied, ‘In that case, there is no time to lose; plant it this afternoon!’”

~ John F. Kennedy

Focus On Systemizing and Create Peace

Invest a little effort. Well, make that a lot, when necessary. Upon effective delegation of responsibilities and scheduling, systematizing our priorities becomes easier to focus upon.

Staying organized is not a breeze. It requires commitment, recognizing that it all will pay dividends for long-term benefit later.

Sometimes you might feel like giving up, it seems tough and understandably so. But remember, what you are investing in is learning, organizing, and creating change in ways that are meaningful to you. Let’s go for it.

Live life and roll well with iStratus.

Guarding Our Time

Time is one of our most precious resources and often the most challenging one to protect as life begins to return to post-pandemic “normal”.

We might have felt more productive while isolated and working from home.  As it turns out most of us worked longer, but somewhat less efficiently. 

Let’s face it, emails, messages, news articles, and social media continued to hack our attention.

The new “hybrid” phase of balancing in-office and remote work adds even more complexity. There is pressure to address things such as responding to emails quickly, check out the latest news on Twitter, or even walk the dog. 

Ultimately, the distractions that can imitate productive uses of time, are far less productive than we think.

The iStratus App aims to protect your time against noise and distractions. In this article, we will provide some practical ideas to optimize your time and stay productive as well.

Define Your Goals 

Outlining distractions is rather challenging and varies with each individual. Thus we suggest beginning by identifying your goals. 

A goal might be to finalize a pressing project or search for a new job. Essentially a distraction is anything that sidelines you from achieving that core goal.

Use iStratus to evaluate your “To Do’s” and record reminders of ways to moderate your work time and objectives against your goals and the distractions that become immediately obvious. Could emails, for instance, be moderated? These can easily begin to merge into looking a lot like someone else’s checklist if you allow it.

Identify Focus

Defined goals are one thing, however, the reality is, it’s unlikely you allocate the time to address your priorities. You’re not alone. It happens to the best of us.

Thus to discover what’s working and what isn’t, perhaps adding undue stress, we suggest creating a list in iStratus of everything you undertake at work and how much time you usually spend addressing each item. 

Do this for at least a week to track details. This process should help to identify the specific distractions that evaporate time you could otherwise spend working towards your main goals. This helps us stay motivated to keep taking one step at a time.

The Social Media Diet

The algorithm of “likes, comments, clicks, and click bait” of other users within our social media networks determines what emerges in our feed. 

Automatically, this becomes your information diet. 

Do you find this a distraction that eats into your time? 

Use this tool to network amongst experts. Quality journalism has high expectations to clear. It’s not a newsflash that random news posts across social media don’t follow this same protocol. 

To help you avoid the distraction blues and advice on how to maintain productivity follow us at, iStratus on Facebook here.

Routines Reduce Distractions

Often people think productivity equates to motivation. However, establishing strong habits and routines is just as central to the process of combating distractions, as motivation is. Even the most disciplined, ambitious people succumb to their devices. No doubt you’re tempted to check certain apps every time you grab the phone. 

  • Set those time blocks and reminders in iStratus, before you pick your phone up to check that email app or Facebook. 
  • Try your best to check off those necessary slots first.
  • Perhaps, create a folder known as “distractions.”

Be OK, With Saying NO.

“No” is an important word. We’ve mentioned this a couple of times in previous articles. However, it is worth repeating because it truly is a central rule for success and depletion of distractions.

By saying “No,” you are saying “Yes” to important goals and leaving more time available to execute them. 

Use iStratus to define workplace goals, and redirect and brainstorm objectives easier amongst all team members. Having a clear direction helps to easily identify when saying “no” to a new project or task that competes with or overrides those higher priorities.

“Working from home meant we could vary snack and coffee breaks, change our desks or view… meet to gossip or share ideas.

On the other hand, we bossed ourselves around…demanded longer hours than office jobs usually entail.

It was the ultimate “flextime”, in that it depended on how flexible we felt each day, given deadlines, distractions, and workaholic crescendos.”

 

~ Diane Ackerman

So, if you have read this article through and take no action, you will have lost about ten minutes of your day. The pandemic bubble arrived and in many ways became a guard. However, we must embrace this world we’re in. Be social and schedule instances to do the things that are important in your life. Set the bar high for the value of your time. By focusing on what matters, you’re more likely to experience improved outputs and maintain productivity. 

Set some new goals and ruthlessly protect them from those distractions around you.

Live life and roll well with iStratus.

What Day Is It?

Forget Monday-itis, we have seemingly evolved into “days-itis”, of who-knows-what Thursday of the week, or month it is. 

Yes, we will dub what we will call the “Covid-19 Effect” which has taken hold of our lives. Between the masks and social distancing, it has become a fight to even remember life before the Pandemic, let alone what day it is. 

And like to many, you are probably finding yourself immersed in the struggle of staying focused. This “temporary” work-from-home experiment that began with high hopes of seamlessly regulating both your employment responsibilities and your downtime ambitions has blurred lines. By being at home you are simply continually distracted and disrupted by everything.

You are not alone.

The logistics of finding a silent, and comfortable space, for the perfect focus and carving chunks of time out to concentrate solely on your work, is next to impossible. 

We want to provide reassurance that the idea of working productively is a specifically learned art of juggling, as opposed to a formulated scientific theory, that runs like a tight ship.

We’re here to support that.

We know that sometimes, productivity feels like it is going out the window. The truth is, the “norm” of what we knew has evaporated. Yes, we are experiencing what some may call the “personal disconnect.” However, all is not lost.

Together, let’s look at multiple ways to maintain focus and lessen those remote-working distractions, and hopefully, this will help you feel like you have some direction and peace of mind.

You Can’t Control Everything

Carpe diem, live and let live, or whatever philosophy it is that you choose. While clichés might appear to be extracted directly from a self-help book – it applies directly to effective time management skills just as much releasing the emotional baggage that we hold within.

It’s common sense, the more you try to gain control over situations that are completely out of your grasp of control, the more stress and pressure you will feel.

Our minds will naturally seek out distractions, rather than address the root of these feelings. Hours later you find yourself wondering how you ended up so off task for what accumulates into hours.

Goals are not achieved like this. iStratus, recommends setting yourself personal deadlines. Place reminders and on your calendar and stick with it step by step. By letting go of external factors you can’t control, you will open up to a feeling of freedom.

Schedules Matter 

Being free means prioritizing. Clearly attributing chunks of time for tasks is one easy way to limit distractions. 

If you break up your day into defined blocks of time, One, two, or 3 hour increments, you’re less likely to get distracted.

Balance is everything; so create a mix of both work and social interactions to break the monotony and potential distraction. Perhaps check your emails or take 5 to call Mom.

Brain Gym

Rev up your internal engine, before getting started on your to-do list.

Have that cup of coffee, read a few articles from your favorite magazine, or send a few texts, to allow your brain to warm up a bit before “hitting the hard yards.” This way, you will feel more motivated to start your tasks and less tempted by distractions.

Set Boundaries

Do external forces—often dictate your schedule? 

Develop strict boundaries for yourself when working from home, guard time when you’re “on the clock.”

Consider the times when you are usually most productive. Save intense work periods for when you tend to feel at your best. Don’t forget to mark off your objectives from your iStratus checklist as you achieve them too.

Triggers?

Ok, we all have weaknesses and are aware of things that cause us stress.

Time wasting is a big one. The guilt associated with that catches up. Thus, a purposeful amount of space to breathe will prevent you from falling down a rabbit hole of Facebook pointlessness instead.

Multitasking Zone

As mentioned earlier, there are a thousand and one distractions, in the four walls of the home – a load of dishes from the dishwasher to the foghorn of Netflix calling, or that buzz of our devices with exciting notifications. 

We’re in for a ride of distractions. People who commonly multitask are not, as assumed, short on attention spans. It is more about prioritizing. Make sure you pinpoint the important tasks and try to address them before the day is over. And breathe.

Body Talk 

We all hit walls. When your brain has reached its limit and your body feels much less energetic, listen. Know when you’re no longer able to focus. Stop. Pay attention. Wind down. Your body needs time to reset. Take the time to decompress to be more productive long term

Remember, stay focused; you’re not alone with the “days-itis.”

Live life and roll well with iStratus.

Technology in Action: How It Improves Workplace Communication

Workplace Communication is vastly different than it was years ago – let alone, decades. The days of faxes and paper memos are long over. Today, technologically connected office spaces are central to how we function.

There’s almost always constant feedback and availability, and as such office communication technology has been both applauded and frowned upon. Either way, you perceive it, when used correctly, it’s an essential part of effective communication within the workplace.

We hope you’ll read on as iStratus explores how it brings you into a technological world and improves communication today, we certainly hope it is something iStratus will continue to evolve for the future.

Communication Technology: The Face of Change

In days gone by, when employees departed the office, they were no longer connected to the business for a certain period of time. Nowadays, however, thanks to communication technology our location is irrelevant and connectivity have fundamentally changed on demand.

Like all modern-day technology, iStratus aims to improve communication, regardless of the distance between employers, employees, or workplaces.

Communication across distances, for the immediate formulation of new ideas, document editing, and file-sharing abilities, effectively allows businesses to utilize new digital solutions in the workplace. The opportunities provided by technology are endless, with the rise of instant messaging and video conferencing; we can “drop” files for instantaneous delivery and collaboration.

Furthermore, flexibility is spawned by this connectivity as people now work from home. 

These changes have no doubt had an impact on how communication at work functions, for better or worse, iStratus aims to increase effective workplace communication, with ease.

Connecting Employees Globally

Useful communication is paramount to the success of organizations. No matter how workplace communication is executed, there is a key element to effective communication regardless of the medium. 

With iStratus the clarity of the content is everything. We provide an organizational tool for efficiency, rather than wasting time communicating unnecessary information.

Connecting people regardless of the location immediately also decreases the chances of miscommunication that could become costly in terms of money and time. 

Keeping Conversations = Clear Team Objectives

Chat logs, Checklists, or To Do’s that can be referenced at later dates provide meaningful documentation to operational teams. With notes from meetings, teams can scroll up to have direct access to the content addressed to meet objectives within the workplace, from perhaps days before.

The key is: 

  • Segmenting information into categories so that conversations or content doesn’t become buried. 
  • Maintaining distinct guidelines for discussion when using these tools.

Managing Projects, Communicating with Simplicity 

Depending on how you prefer to utilize iStratus, it can become a central hub of project activity that everyone can reference from wherever they may be. 

iStratus ensures it easier than ever to:

  • Track projects.
  • Overview deadlines or what is or coming up on the agenda in the future.
  • Document any important comments and identified issues, effortlessly accessible in one place. 

iStratus is a functional tool to meet the demands of your company or job requirements. 

Effective communication is central. Any project will feel inefficient if the process and flow of objectives are not established and communicated clearly and simply with your team.

Communication technology like ours also improves workplace productivity by simplifying time-consuming tasks. For example, using iStratus for document management/storage replaces the need for manual file retrieval, data entry, or filing.

The key to productivity is to know when and how technology should be used and when.

Bottom line: Having immediate access to mass amounts of data in the cloud on-demand means we can be more productive, than ever before as a functioning society for the human race.

“Time Track” – Stay Organized

 

For business management, the seamlessness of online productivity, time tracking, and collaboration options available are invaluable. 

iStratus allows organizations to communicate progress, projects, and the time allotted for task completion. 

If employees are not on track, it becomes immediately apparent. Thus, the opportunity arises for a timely solution-based approach – and there will be no more surprises following project completion, as every piece along the way has already been collected, recorded, and addressed with efficiency and collaboration.

“Business success requires training and discipline and hard work. But if you’re not frightened by these things, the opportunities are just as great today as they ever were.”
~ David Rockefeller

We feel that our technological innovations have the ability to improve your business’ overall to execute, pivot, and scale, projects, objectives including long-term goals be they big or small. 

Our main goal of quality assurance is that we will keep growing our approach towards technology, to be increasingly efficient and innovative for what the future holds. 

And with your investment into combining “technological” theory with actual practice, you’ll be 100% ready to tackle the communication evolution head-on.

Live life and roll well with iStratus.

Juggle Everything Well with iStratus

In today’s world, parents are juggling a myriad of activities, responsibilities, work commitments, and family affairs more than ever before.

Life is continually becoming busier, and one thing that will make all the difference between having a relaxed and peaceful household rather than a chaotic and overwhelming one is, our favorite iStratus feature: Organization.

If you’d like to incorporate a bit more order into your family environment, iStratus has ways in which you can become an organized parent whilst simultaneously increasing harmony at home.

Everyday Life 

Let’s face it; most of us spend large chunks of our days in the car—driving back and forth to work and shuttling kids to their activities. 

Often it’s difficult to keep track. 

That’s why it’s a good idea to keep your “To-Do List” accessible and ‘on the go whenever you leave the house. Given its portability on your device, iStratus is simply perfect for that.

You’re unlikely to forget a task or project to tackle while on the move, or waiting in line, which saves you time in the long run – and when home there’s more time for family. 

The Weekly Menu

How often do you shop for your groceries?

Are you constantly roving in the supermarket pretty much daily simply because you’ve overlooked some ingredients in that recipe or have no clue what you’re serving for dinner? 

The biggest sanity saver for any family is meal planning. It does not have to be complicated or fanciful. It can still be convenient and healthy.

Most families enjoy staple meals upon the table such as spaghetti meatballs (which you can incorporate veggies, like grated zucchinis and carrots into) roasted chicken and rice, or more relaxed foods like Tacos Tuesdays.

iStratus recommends:

  • Creating a list of about 10 or 12 meals that your family enjoys regularly and incorporate those into your weekly menu.
  • Shop with your dinnertime plan handy so that you don’t overlook any key ingredients on the list.
  • Leave nights open for leftovers, breakfast, lunch, dinner, or take out.
  • Try not to stress over “What’s for dinner?” every night

This way, there’s less stress and you will have some extra energy to spend focused on your projects, which will be of additional benefit to your family.

Resourcefully Organize a “Cheat Sheet”

As you probably well know by now, we at iStratus believe that having a calendar system is a must to keep your family organized, it’s not new news. 

However, in addition to that idea, you can create some “cheat sheets” which can be shared electronically. Information is right there in a few taps.

By all means, transition these into concrete form to be laminated and kept on the fridge or inside the kitchen cabinets, for quick access.

Include emergency numbers for police/fire and any of the following essential info:

  • Work numbers for Mom and Dad, 
  • The pediatricians, neighbors, extended family, and friends nearby 
  • Contact details for anyone who is back up in an emergency. 
  • Notes regarding over-the-counter medication dosages that are required for family members, particularly the younger ones, who have any allergies.
  • Record and safely store social security numbers on the cheat sheet, which is always required for one form or another.

Create a separate memo in iStratus, which can be shared with sitters, grandparents, older children, and so forth, 

  • Record full names
  • Age, weights, and dates of birth of your kids’.
  • Details which doctors and emergency personnel frequently request, on a need-to-know basis).
  • Document important relevant notes following each consultation/check-up – and update them regularly.

That Morning Rush

Besides meal planning, the second-best organizational habit is to checklist what helps you and your kids prepare for school the night before, like: 

  • School lunches 
  • Reminders of the outfits, and extra things needed, such as gym clothes or after-school practice equipment.
  • Library bags, reading folders, anything else needed to head out the door without feeling like headless chooks aka chickens.

Learning to Say “No”

This idea is something we’re mentioned in our previous article: “When Working and Caregiving Are Pulling You Apart” [hyperlink].

One of the main reasons people become disorganized and stressed out more than necessary is because of the difficulty in saying one word: NO. 

You name it, from over-volunteering time to a myriad of duties, too many people over-commit. 

Use iStratus to prioritize your social obligations and civic duties clearly towards multiple play-dates and birthday parties for the kids.

“This is as true in everyday life as it is in battle: we are given one life… the decision is ours whether to wait for circumstances to make up our mind, or whether to act and in acting, to live.”
~ General Omar Bradley

Be honest with yourself in what value these things truly hold you and your family. Eliminate the tasks you can and you’ll free up time, be less overwhelmed, and feel more organized.

Live life and roll well with iStratus.

Multitasking Mania 

It’s crazy how life takes hold of us – really, truly – it is. Today, it has become commonplace to feel the need to reach a certain level of “multitasking mania” of whatever, to be “successful” or productive. 

Let’s rephrase, we have gotten into the mentality that we have to be achieving 15 things at once for the day to be truly made worthwhile. 

Why do so many of us still insist on undertaking multiple things at once as a way of increasing our productivity? 

Technology was supposedly invented to make our lives easier, not motivate us to simultaneously communicate, engage and work across six different platforms or technologies. Yet, that’s exactly what’s happened.

There are numerous studies, which have explored the effects of how multitasking fundamentally increases the stress and anxiety within our daily lives, which then of course, negatively impacts our mood, motivation, and productivity.

To this end, it all becomes counterproductive! 

The crux: iStratus is here to help reduce your need to multitask. Prioritizing is always key to avoiding the mind boggle. In this article, we’re going to address 5 worthy reasons why you should begin switching your multitasking habits more towards “solo-tasking” instead.

  1. Multi Tasks = Multi Mistakes

Logically, when undertaking several things at once, your mind is divided between them all, so it’s a typical knock-on effect that errors will multiply. According to research in the UK, multitasking makes filtering out irrelevant information difficult. In the end, there will undoubtedly be some cross-firing and mental mix-ups between tasks.

Can we afford these mistakes? Likely not. Thus, each task should have full attention, solo.

  1. Your Brain is in Overload Mode

By juggling multiple objectives at once, your mind simply isn’t fully focused on any given task. Have you ever been introduced to someone new and then instantly forgotten what their name was? 

– Hands up folks.

This happens because our mind is distracted by something else and doesn’t retain that new piece of information provided.

This inability to concentrate can indeed impact your professional life but there are implications upon the personal aspects as well. When we’re not living in the present, we are essentially only half-available.

  1. Creativity is Stifled

You may recall, we’ve mentioned in previous iStratus articles focussing on too many tasks at once, your working memory is left conjuring up ideas and concepts. 

When that overload occurs we stop accessing other areas of our frontal lobe that are there to be used for critical thinking and creativity.

  1. Multitasking is a Waste of Time

In an attempt to complete small, seemingly insignificant tasks while trying to close out a larger one, the mind has to reset itself each time it shifts from task to task.

Therefore we are unable to maintain what’s known as our “flow states”. You have probably experienced this before. For example:

While reading an email working from home, the phone rings, kids require feeding or the dog needs a wee walk that cannot wait. 

An hour and a half an hour later, you find yourself back at your laptop having to re-read that email, surprised by how much you’ve already forgotten due to the interruption. 

Increasing that feeling of anxiety, which habitually plagues people who regularly have to divide their attention multiple ways.

Professionally, maintaining flow states undeniably increases productivity!

  1. Are You Living?

The truth is: Connecting with your immediate surroundings or interacting fully with other human beings is what gives us can that sense of deep fulfillment.

By considering the reasons listed above it’s quite easy to see why the idea of effective multitasking is a bit of a myth.

“Energy is the essence of life. Every day you decide how you’re going to use it by knowing…what it takes to reach that goal, and by maintaining focus.”
~ Oprah Winfrey

As humans, we want to accomplish things that matter. 

So, what do you do from here? iStratus recommends these methods to strengthen productivity and cut back your stress levels:

  • Keep your work routine structured as best you can throughout the day. For instance: Undertake those more creative tasks in the morning, then take a short coffee or tea break, before proceeding to address each task you need to complete. (Separately of course)!
  • Share some of your weekly goals and accomplishments with family and friends. When you publicly commit to achieving certain priorities it often motivates you to finalize things on your To-Do List. Acknowledging achievements helps too.
  • Pause checking your emails every hour or three. Avoid “running” to answer your emails immediately. Sometimes it’s necessary to “train” people (yourself included) not to expect immediate responses. You need time and space to focus on the things that require addressing in the now!

Are you still convinced multitasking is productive? We’re not so sure it is. Why not try letting iStratus become your one stop-app for avoiding “multitasking mania”?

Live life and roll well with iStratus.

Skills for Successful Leadership

Time management, scheduling, prioritizing those to-do and DON’T lists, for project supervision, are all critical elements to organizational skills that require consistent communication, multi-tasking, flexibility and adaptability. 

Failing to organize effectively may lead to chaos or, at least, an increase in your stress levels. 

Yes, strong organizational skills are central to being an intelligent and inspirational leader.

Truthfully, it will hardly be inspiring if they see you as disorganized and losing the plot due to it.

So, what are the best organizational skills for successful leadership and how can you best develop them using iStratus? 

In this article, we’ll explore some major organizational elements that every leader needs to know to create a calm environment for productivity in their professional lives and hopefully, reduced stress.

Are you ready? If you’re disorganized, applying these skills using iStratus will change your life! 

Project Management

Are you in control of everything you need to focus on to effectively undertake your job? 

Is the correct information always at your fingertips? 

Do you have a clear plan of action every day?

Or does your desk appear to be a bombsite while you’re drowning in emails?

That’s a lot of questions right? 

These are the things you need to be asking yourself regularly if you’re always seemingly in danger of missing a deadline, in a rush and if quite frankly – it’s like winning the lottery having clean undergarments, let alone, clothes pressed for work in the morning!

Bottom line: Your ability to organize yourself not only has a critical impact on your professional success but there’s a knock-on effect upon your team members too.

As a leader, you’ll likely manage projects while simultaneously managing your team. You don’t need to be a ‘Manager’ to handle tasks, however, you do require certain skills to ensure organizational success. 

You can effectively use iStratus to manage timelines and deadlines on the in-built calendar for external clients and internal responsibilities within the workplace. 

iStratus technology allows you to share files and schedules, ensuring clear communication, whether it be meeting in person, setting those reminders for sending emails, or setting Zoom calls and instant messaging when preferred. 

Negotiation and risk management are also valued skills. Record risks, predict possible issues that may arise, and have solutions at hand in your iStratus notes file, in case a hitch does arise.

Multi-Tasking At its Best

Most of us multitask constantly without a second thought, be it: writing an email and answering questions, while checking a text and watching TV or listening to music, and so forth.

The ability to juggle multiple tasks and complete all of them efficiently and effectively in the workplace is key to successful leadership.

Quality Communication

While managing projects, you’ll be responsible for communicating with others who are directly involved in the project either internally or externally, which is where consistent and clear communication has an impact. If messages are misunderstood, tasks can become unorganized, and assignments can get messy.

The ease of sharing features in iStratus means that everyone is on the same page! Phew!

And employees should feel comfortable discussing trials and victories, so they know exactly what works and what requires improvement for the overall success of the corporation. 

Providing an “open-door policy” will minimize intimidation and contribute to positive workplace culture. They’re more likely to accept feedback and constructive criticism when they’re able to discuss situations with you. This is essential for anyone’s happiness, which of course, likely keeps the organization, organized!

“Leadership is based on inspiration, not domination; on cooperation, not intimidation.”
~ William Arthur Wood

4 Visible Habits of Organized People

The more you can live and work in an organized way – the faster you’ll change your organizational habits for the better. 

iStratus suggests, four everyday strategies worth considering:

  1. Use our calendar. If you record things across various applications, it becomes inevitably difficult to effectively coordinate everything. Instead, if you record it all digitally, you’ll find that the technology can pull everything together for you.
  2. Schedule smaller tasks. If a task requires action beforehand (like grabbing coffees for the staff meeting), schedule those into your agenda also. Missing what might appear as a minor thing can have larger knock-on effects upon everything else.
  3. Celebrate the small wins. If you “check off” multiple things on your To-Do List, take a break. Have a cup of coffee, or allow yourself some free time to check your favorite foodie blog.
  4. Place value on your time. Having a chaotic home life will bring its own set of issues. Whether prioritizing your professional tasks for the week or coordinating family commitments, consider how to make every second count. 
Live life and roll well with iStratus.

When Working and Caregiving are Pulling You Apart

Sometimes, it’s hard to take the weight of everything that occurs simultaneously in our lives. 

Are you a caregiver? Perhaps you have a young child or a family member who has a disability or long-term illness that requires significant support.

If you’re someone’s caregiver, you know how tough it can be to balance the never-ending responsibilities amongst your work demands. 

You want to be at your best with both roles, but inevitably there will be days when they feel mutually exclusive. The upside is, there are systems you can implement to manage the demands upon your time.

In this article, we’ll address some of the challenges faced by caregivers, and reflect on how iStratus can help you balance your responsibilities at both work and home.

An Increasing Trend

In addition to the increasing demands of today’s world, the COVID-19 pandemic has meant that a myriad of people have been thrown into directly providing full-time care for a relative for the first time. 

As schools have morphed into a hybrid process of instruction, support services for aged care and vulnerable people are at maximum stretch, and there has been minimal time to adapt.

Knock on Effects: Work and Productivity

Caregiving responsibilities can also have a significant impact on your career. At times, you may feel as though you’re being pulled in two different directions. Perhaps you have to take longer breaks during the day to care for a parent, or leave work early more often because of your other responsibilities? Inevitably, this makes you feel less productive at work.

iStratus is here to help you manage your work and home responsibilities when you’re feeling stretched/“pulled apart.”

  1. Get Organized

As a caregiver, it’s not rocket science: You have a bunch of responsibilities. Not only do you have to keep abreast of your work tasks and priorities, but you also have to invest time and energy in juggling the needs of your loved one. Thus, the ability to effectively organize your day is so significant. 

One simple way to combat this is to use iStratus as a notebook, a sort of “catch-all” for your thoughts, notes, and tasks. That way all, important information is in one place and invaluable mental energy isn’t strained trying to remember everything.

iStratus aims to help you where you feel the most disorganized:

Are you often late for appointments? 

Do you often delay meal preparation because you’re busy trying to finish off work? 

Is your inbox a mess?

Start every day with iStratus using: 

  • A new, dated page
  • A new To-Do List or Action Plan
  • Prioritizing responsibilities, so that you avoid lost time on non-essential tasks.

By taking those small steps daily focused on areas that cause the most stress, we’re sure you’ll feel a change.

  1. How’s That Contingency Plan?

It’s essential to have a contingency plan, including a plan C for your contingency plan, in case of an emergency! As life happens, even the top mapped-out plans can go awry.

In iStratus:

  • Create a list of the most likely emergencies that could throw your schedule off course.
  • Establish a contingency plan for each one. 
  • Generate a contact list of family members, friends or colleagues, willing to help out if an unexpected incident occurs.

Find solutions before an emergency happens, so if something unexpected does arise, you will be armed with a plan of attack.

  1. Seek Support, Delegate

Another mistake we make while trying to juggle work with caregiving is thinking that we have to do everything ourselves. 

It is okay to ask for help. Perhaps a friend or your spouse can cover your caregiving duties one day a week, while you take a break.

Using iStratus, easily share: 

  • Household Duty Lists
  • Shopping Lists
  • Meal Plans 

Seeking support isn’t easy at first, but often people genuinely want to be there and are waiting to be told exactly how they can step up and help.

Delegate.

  1. Don’t Forget About Yourself

Your time is your most precious commodity and habitually, it’s what’s in short supply. Don’t be tempted to skimp on “me” time.

Taking time for yourself will help you to manage stress and ensure that you have the physical and mental energy to function.

Schedule some personal time within iStratus to call a friend or read your favorite book. 

“Unless you fill yourself up first, you have nothing to give to anybody.”

~ Robin Sharma

Caregivers become accustomed to putting the needs of others before their own, that their ambitions are on hold. 

Set long-term, personal goals – both for work and the aspirations in your wider life. This will help you stay motivated and moving forward towards the future.

Be honest with your employer, family, and friends, seek support when needed, and apply organizational tools like iStratus, to lighten your load and make managing everything possible.

Live life and roll well with iStratus.