digital filing system

Organize Your Way To Zen

Creating a Digital Filing System

Do you find yourself always running back and forth?  How often do you forget something at the Grocery Store?

Consider filing a list in the ‘Food’ Category and your inner foodie will thank you. Car Service completed? Keep important info easily on file. Rename that ‘Travel’ file to ‘Vacation’ for reminders. Avoid that sinking feeling en route to the airport, as you realize you have forgotten your passport!

Thanks to iStratus, those kinds of days and missing pieces can be a distant memory.

Right in the palm of your hand, customize folders, set with a theme and a recognizable emoji. The process of creation is straightforward, so you won’t miss a beat – or plane while backtracking home. Let iStratus help you find some Zen.

Big Deal. Why Bother Organizing At All?

These days, we have millions of digital files stored across multiple devices. From music files, photos, work or school documents to business and financial files, you name it – we have oodles to sift through electronically.

Times have changed. What if they were all easy to find in one place? That’s convenient, right? Feeling Zen already? You betcha!

Now, perhaps you enjoy using the “Search” or “Find” function on your computer, tablet or phone to locate your files, but more often than not, that summons a significant list of possible matches instead of the exact file you wanted. And that’s only if you can recall something of the actual file name in the first place!

Realistically, who doesn’t become frustrated with such an approach? Searching relies on both descriptive names and useful keywords. Essentially, we have a limited timeframe as it is, so iStratus is the perfect system for organizing your files as you create and store them in order to find them faster later.

Do What Works.

iStratus ensures its digital filing system becomes a matter of personal style that works for you. Below are some essential truths, we believe can help anyone organize filing with order and efficiency.

  • Don’t save every file: Delete the old ruthlessly! If you don’t need it, you don’t need to organize it. Delete duplicates, those ancient files you never use, and avoid downloading every email attachment. Click delete. Trash it. Those blurry or duplicated photos add to the abyss of data. Store what is required, there’s no need for the photobomb with iStratus.

  • Create names to file in a detailed and consistent fashion: Instead of wasting time opening every file to establish which one is the most recent and relevant, name them distinctively. Use dates and keywords and file under the appropriate category iStratus has set out for you. Goodbye searching.

  • Categorize new files immediately: Use the App set up every file, all the time! Put your new documents, photos, and tasks in the appropriate folders as soon as you click “Save” or “Download.” Get into this habit, so you’ll stay organized.

  • Synchronize files automatically: If you have more than one device, and you need to mirror some of your files onto the other computer (i.e. shared documents), determine which files are to be synced and which are not.  Synchronicity is an automatic necessity with iStratus.

  • Avoid creating a complicated folder system:  You don’t need a million and one folders and sub-folders to stay organized. As long as all your files aren’t floating loose in one giant “Documents” directory, you’re probably a step ahead with digital storage.

iStratus has already put in the hard yards for you. Creating folders for each of your major file categories or by the tasks you work on most frequently, whatever makes sense for your data.

“THERE ARE TWO MAIN STRATEGIES WE CAN ADOPT TO IMPROVE THE QUALITY OF LIFE. THE FIRST IS TO TRY MAKING EXTERNAL CONDITIONS MATCH OUR GOALS. THE SECOND IS TO CHANGE HOW WE EXPERIENCE EXTERNAL CONDITIONS TO MAKE THEM FIT OUR GOALS BETTER.”

~ MIHALY CSIKSZENTMIHALYI

Create some Zen in your life. Avoid overflowing your device with so many Apps that you’re scared to even look at it and/or your emails, sometimes. Deep down, you are probably someone who takes pleasure in being organized, tidy, and ordered (us! Us!), you don’t even need a reason to begin orchestrating the process. It’s your happy place and being disorganized is quite a nightmare.

Conversely, if you’ve been delaying organization because the task is too immense or daunting, or you simply don’t know where to start, wait no more. The good news is, iStratus is here to get you choose the right folders and on the path to mastering the effectiveness of your own personalized digital filing system.

Choose a theme, create a folder and organize away.

Live life and roll well with iStratus.

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